Payroll Management

A Simple & Accurate PAYROLL Solution

Spend less time and money managing your payroll and more time managing your business. CanopyHR's comprehensive payroll process streamlines your ability to track, maintain, and report on instant and accurate employee data. Gain Control, Manage Cost & Simplify your work life with CanopyHR's web based solutions.

Better information and easy access allow you to manage every aspect of the employee lifecycle more effectively with automated features including:

• Control over user access so data stays secure and confidential
• Real-time employee information that is accessible at all times
• Effortless data export capability
• Pay by exception
• Ability to maintain several direct deposit accounts
• Identify one-time override options
• Enter an unlimited number of benefit deduction codes
• Select special tax reporting options including 940, 941, W2, W3, 1099 misc, 1099R and more

Get it Right the First Time Using Our Knowledge-based Resources

Staying current on specific tax and unemployment laws plus government regulations can be time consuming and frustrating.

CanopyHR Payroll's Software as a Service (SaaS) offers access to the best knowledge-based resource available to quickly answer all your questions. Our Compliance Services Specialists will help reduce your time spent on manual tasks, save on expenses and avoid costly fines. As your advocate, we respond to all taxing agency inquiries for you; you maintain control, and we handle the details.

• Eliminate Redundant Data Entry
• Access Accurate Financial History
• Handle Child Support Orders
• Process Garnishments
• Deal with Tax Levies
• Monitor Time Off Accruals
• Track and Maintain Dependents and Beneficiaries
• Pay Payroll Tax Liabilities on Due Dates
• Simplify New Hire Reporting
• Manage Contribution Limits on Benefit Plans or Tax Filings
• Generate Accurate Payroll Reporting
• Easily Process Federal and State Forms On-Line
• Utilize E-file Reporting
• Store EEO Demographic and Important Audit Data on One Database
• Our Labor Law Poster Compliance Update Service offers the convenience of receiving automatic and timely labor law posters whenever changes occur in labor law posting requirements.

One Data Source to Make Informed Decisions

You need to access reliable employee information on one master database to make the best business decisions possible. CanopyHR Payroll safely integrates your employee information to provide a total solution to managing and sharing information across your organization.

One shared employee master database will increase efficiencies across your organization and prevent synchronization problems that are common with traditional systems. You can manage virtually every aspect of the employee lifecycle with one data source.

Accessing information quickly will reduce the time it takes to make informed decisions and gives you the flexibility to share information with employees, payroll administrators, accounting agents, risk management departments and operations seamlessly.

Pay Options that Ensure Convenience, Reliability and Security

Official Bank Check

CanopyHR's Official Bank Check (OBC) service is a secure, convenient and reliable option that automatically debits payroll, payments, and payroll tax funds from your business account in a single transaction. Best of all, checks are electronically signed, eliminating the need for a signer to be present on payday. Checks are automatically tracked and reconciled individually. You can trust CanopyHR to develop the most innovative and robust solutions for processing official bank checks cost-effectively and accurately.

Features include:

• No Signer Required on Payday
• Unrestricted Check Cashing
• Funds Guaranteed to be Available
• State-of-the-Art Security Protection
• Automatic Check Tracking and Reconciliation
• Adherence to Compliance Standards

Pay Cards

Pay Cards is a great option for millions of employees who do not have bank accounts. Wages are directly deposited to a secure payroll debit card, allowing your employees to withdraw cash from ATM's, make purchases or get cash back at retailers. The benefits to your company are numerous, including saving time and money by lessening paperwork, reducing bank service fees, and streamlining the payroll process. Help your company "Go Green" by eliminating paper checks.

Features include:

• Customized with Your Company's Logo
• Reduced Payroll Processing Costs
• Funds are Automatically Available and Accessible
• Convenience of Using a Debit Card
• Saves Employees Check-Cashing and Money Order Fees

Employees Love Payday - its easy with Direct Deposit!

Effortless Access to Payroll Funds - Direct Deposit is one of the most popular and least expensive employee benefits available. Employees have instant on-line access and control of their direct deposit funds. Payroll statements can be mailed to the employee's home, distributed in the workplace or made available on-line.

The Power of Information

CanopyHR Payroll offers over 100 standard reports to meet your compliance and strategic planning needs. Our paperless facilitation and report distribution is made easier with our Secure Report Portal™.

Special reporting capabilities offer a comprehensive set of standard reports that deliver the exact data you need, when you need it. CanopyHR Payroll ensures that your company is always working with real-time employee data. This useful information allows you to better monitor employee status and eliminates redundant entries. Exporting valuable employee data into a variety of formats is quick and simple and supports cost effective paperless alternatives; replacing hard-copy paper forms, reports and documents.

CanopyHR Payroll offers a secure archiving tool that stores every report created during the year that can be selected and sorted by pay period, month or quarter. These printable and searchable PDF format reports are available on-demand from our Secure Report Portal™. Also included are all state and federal reconciliations and returns plus access to each individual W2.

You choose the report data mining method that is most convenient: directly online, or through our secure report portal.

Expand your coverage in a key area of your business

CanopyHR offers a "pay-as-you-go", no deposit workers' compensation insurance product where you pay exactly what you owe based on actual payroll figures we obtain from you, which means no year-end audit surprises. We collect premiums; generate withdrawal notifications and reports after your normal payroll processing. Our System offers:

• Tax Filing
• Year-End Reporting
• W2 Processing
• 1099 Processing

While the coverage included in any workers' compensation policy is largely mandated by state statute, our offering distinguishes its policy by going beyond those requirements to expand coverage in several key areas. In addition, we complement that expanded coverage with exceptional claims handling and a variety of cost containment services features such as:

• Return-to-Work Programs
• Accident Investigation
• Physician Referrals
• Employee Training
• Drug-free Workplace Programs
• Fraudulent Claims Management
• Workplace Hazards Evaluations
• OSHA Compliance Assistance
• OSHA 300 Reporting